Capture what an outgoing volunteer leader knows about running their ministry before that knowledge walks out with them.
How do you describe the purpose of this ministry to a new volunteer?
What's the one-paragraph explanation you give when someone asks what this program actually does?
What does a typical month look like — what happens when, and who is responsible?
Walk through the recurring events, tasks, and handoffs that keep this ministry running.
Who are the key people you rely on to make this ministry work?
Include names and what each person contributes — formal roles and informal ones.
What are the biggest challenges this ministry faces right now?
Recurring problems, resource gaps, or tensions that haven't been fully resolved.
What have you tried that didn't work?
Save the next leader from learning this the hard way.
What should the next leader prioritize in their first 90 days?
Focus on what will build trust and momentum quickly, not what looks impressive.
Where does program information live — contacts, schedules, budgets, records?
List the folders, spreadsheets, email lists, or other places where operational knowledge is stored.
After each completed session, Mayetik generates a structured AI summary. Here's an example of the output format — the actual content reflects each respondent's answers.
The respondent's answers highlighted three recurring themes — each supported by specific examples drawn from their experience. The summary captures what was said, not what was expected.
Two responses stood out as unusually detailed and pointed to an area worth following up on. The full text of each answer is preserved below the summary.
Based on the patterns in this session, the AI identified three concrete actions for the project team to consider. These are drawn directly from the respondent's own suggestions.
Generated from 7 questions · ~4 min session